Constitution

MONROE COUNTY AMATEUR RADIO SOCIETY INC.
CONSTITUTION


(Revised March 14, 2019)


PREAMBLE
We the undersigned wishing to secure ourselves the pleasures and benefits of the association
of persons commonly interested in Amateur Radio, constitute ourselves the Monroe County
Amateur Radio Society Inc., and do enact this constitution as our governing law. The Society is
incorporated as a non-profit corporation under the laws of the State of Georgia.
These Constitution and By Laws are adopted to reflect the expanded scope of Society activity
which has evolved since the adoption of the original documents. These documents dated
March 14, 2019 shall supersede and repeal all like instruments and amendments adopted
before this date.


PURPOSES
Our purposes shall include but not be limited to the following:
To further the exchange of information and co-operation between members and other
interested persons.
To promote radio knowledge, fraternalism, individual operating courtesy, and efficiency.
To conduct our activities in such a manner as to advance the general interest and welfare of
Amateur Radio in the community.
To encourage members of the community to become Amateur Radio Operators.
To provide public services to the community through ARES/RACES, Skywarn, and other
communications support activities sponsored by recognized entities.
To provide training to members through presentations, demonstrations, contests, nets, etc.
To license, operate, maintain, and improve repeater systems in Monroe County, Georgia for
the use of all licensed Amateur Radio Operators.


ARTICLE I: MEMBERSHIP
All persons interested in Amateur Radio Communications shall be eligible for membership and
shall by application be acceptable for membership under such terms as provided in the By-
Laws.


ARTICLE II: OFFICERS
The officers of this Society shall be: President, Vice President, Secretary, and Treasurer.
The officers of this Society shall be elected or appointed as provided by the By-Laws.
The affairs of the club, shall be governed by an Executive Committee, consisting of the Officers
of the club and the Immediate Past President. The Executive Committee is also known as the
Board of Directors.
Vacancies occurring between elections must be filled by a special ballot at the first regular
meeting following such vacancy.
MCARS Constitution (Revised March 14, 2019) Page 2 of 3
Officers may be removed by a three-fourths majority vote of the membership present at any
regular or special meeting, if all members have been informed, in writing, (email or 1st class
mail for members without email), of the intended vote at the specified meeting, 72 hours in
advance.
The same person may be nominated and elected to both the offices of Secretary and Treasurer
if approved by the membership. However, no other offices may be held by the same member,
simultaneously.
Officers of the Society should be licensed amateurs with membership in good standing.


ARTICLE III: DUTIES OF OFFICERS
President – The President shall preside at all meetings of this Society and conduct the same
per the rules adopted. The President shall enforce due observations of the Constitution and By-
Laws, decide all questions of order, sign all official documents that are adopted by the Society,
and perform all other customary duties pertaining to the office of President.
Vice President –The Vice President shall assume all duties of the President in his/her absence.
Secretary – The Secretary shall keep a record of all proceedings of all meetings, submit
applications for membership, carry on all correspondence, read communications at each
meeting, read or distribute minutes, and distribute written notices of any special meetings. The
Secretary shall also maintain a file of Society documents in accordance with Article II of the By-
Laws.
Treasurer – The Treasurer shall receive and receipt for all monies paid to the Society and shall
keep an accurate account of monies received and expended. The Treasurer shall keep a roll of
the members. The Treasurer shall pay no bill without proper authorization as provided by the
By-Laws. The Treasurer shall submit monthly, an itemized statement of disbursements and
receipts.
Each officer shall, at the expiration of their term of office, turn over everything in their
possession belonging to the Society to their successor.


ARTICLE IV: MEETINGS
The By-Laws shall provide for regular and special meetings. At meetings, a majority of those
present shall constitute a quorum. However, for the transaction of Society business a Quorum of
at least 20% of the membership shall be present.


ARTICLE V: DUES
The Society may levy upon the general membership such dues as shall be deemed necessary
for the business of the organization within its objectives as set forth in Article VI of the Bylaws.


ARTICLE VI: MEMBERSHIP ASSISTANCE
This Society shall formulate adequate plans for disposition of any cases of interference to other
radio services where reported, by any member station and may offer advice if requested, to
non-member stations in such cases where such stations are causing interference.
The Society will provide technical advice to members concerning equipment design and
operation to assist in frequency observance, clean signal, uniform practice, and absence of
spurious radiation for Society member stations.
The Society shall also maintain a program to foster and guide public relations.
The Society shall provide instruction to members desiring to advance and those individuals
seeking licensure.


ARTICLE VII: ABSENTEE BALLOTS
Absentee ballots must be delivered to a Society Officer prior to the meeting. Absentee ballots
may be in the form of an email, or a printed or handwritten form.


ARTICLE VIII: AMENDMENTS
This Constitution or the By-Laws, may be amended by two thirds vote of the membership
attending a meeting, provided all members have been notified thirty days prior to the intended
amendment to the Constitution or By-Laws at the specified meeting. Notification can be either
hard copy or email.


ARTICLE IX: PARLIAMENTARY AUTHORITY
Robert’s Rules of Order shall govern proceedings not covered by the Articles of Society or
Bylaws.
Revised (March 14, 2019).